RFP: FIWMD Building Improvements

Request for Bids: FIWMD Building Improvements

FISHERS ISLAND WASTE MANAGEMENT DISTRICT
FISHERS ISLAND, NEW YORK 06390
631-788-7455

UPDATED 10/22/25

Background & Purpose

The FIWMD building was built in the early 2000’s. It contains a garage and offices. The building is of concrete block (CMU) construction. The garage was built to be unconditioned space and has no sidewall insulation and probably no roof insulation. A waste oil furnace was added to the garage at some point. The office wing is fully insulated and heated.

Through independent inspections and assessments of the existing FIWMD building, it was determined that the improvements as outlined in this RFP are the minimum necessary to ensure the long-term health and viability of the building.

The building has seen some deterioration over the years, mainly from water penetration through the CMU as well as the roofing and trim. There are also several as-built conditions called out in the building inspection that need to be remedied. It is the intent of the FIWMD to make these necessary repairs to the building. The FIWMD is seeking proposals from general contractors to complete the Scope of Work as herein described.

Scope of Work

General Conditions

1. Dumpsters, clean-up, deliveries, equipment rental, permits, project management, temporary facilities, dumpsters, ferry, etc.

Masonry

1. Remove the existing rake boards on the gable ends. Assess the damage to the concrete block from the top. Check for damage from hydrostatic pressure and inform owner and architect. If damage exists, contractor is to provide a cost estimate for repair work at that time. This work will be considered a Change Order.

2. Scrub walls to remove efflorescence.

3. Make sure walls are clean. Apply impregnating hydrophobic sealant to all exposed exterior sides of the concrete block walls — Siloxa-Tek 8500.

Insulation

1. Determine extent of insulation (if any) in garage ceiling/roof and inform owner and architect. If no insulation or inadequate insulation is found in the garage ceiling/roof, provide pricing for two options:

a. Insulation Pricing A: Remove drywall on the ceiling of the garage. Install new closed-cell spray-foam insulation to fill the cavities between the top chords of the trusses. Replace drywall with Type X drywall. Paint.

b. Insulation Pricing B: Install rigid insulation boards on top of the existing roof sheathing, with the following assembly:
i. Two layers 1-1/2” thick XPS rigid insulation directly on top of existing sheathing
ii. New 1/2” plywood sheathing
iii. Ice-and-water shield 36” up from eave
iv. Synthetic roofing underlayment – Feltbuster Synthetic Roofing Felt by GAF
v. Roofing (see options in item no. 5).

Roof

1. Determine condition of existing roof trusses over garage – identify any water damage, mold, and rot – and inform owner and architect. If damage exists, contractor is to provide a cost estimate for repair work at that time. This work will be considered a Change Order.

2. Extend roof overhangs past the ends of the gable walls by 12”. New wood frame rakes. New Azek soffit boards.

3. Replace all existing rake and fascia boards with Azek boards. Match existing size and thickness. Replace aluminum drip caps.

4. New gutters and downspouts throughout: aluminum K-style gutters and downspouts to match existing.

5. Remove all existing roofing. Install new roofing throughout. Provide pricing for two options:
a. Roofing Option A: 30-year architectural shingles – GAF Timberline b.
b. Roofing Option B: Standing seam metal roof – Snap Lock by Steeldash or equal

Roofing & Insulation Alternate

In lieu of insulation and roofing options listed above, provide pricing for insulated steel roof panels – HR Series (HR5) by AWIP. Adjust eave and rake details to accommodate panels.

HVAC

1. Maintain waste oil heating system for garage only. Remove existing flue through former window opening. Re-route a new flue through roof. Provide Type B double wall flue. Top of flue should be 24” higher than existing ridge. Maintain proper clearances to combustibles. Coordinate with architect in field. Provide proper boot and flashing at roof penetration.

2. Remove primary heating system – boiler and ductwork.

3. Install new Mitsubishi mini splits in office wing. Size, quantity, placement, and specs for new HVAC equipment and system is “design-build” by the contractor.

Windows & Doors

1. Install new window in existing opening on garage gable end. Prep opening as necessary for new window. New window to match existing window – vinyl double hung. Provide proper flashing.

2. Adjust fire door between garage and office wing for tighter closure.

Mezzanine

1. No work

Submission Guidelines

1. FIWMD guidelines require that all capital improvement projects undergo a competitive bid process for the selection of a general contractor.

2. Participating general contractors are to submit cost estimates for the above described Scope of Work, using the Cost-Plus model. Cost estimates must be itemized and organized using the attached Bid Form. Please note, bids must reflect prevailing wage. (updated 9.11.25)

3. The deadline for submission of completed Bid Forms has been extended to November 18, 2025, at 12 pm. A contractor will be selected by December 3, 2025, with the anticipation that the work will begin in 2026. (updated 10.22.25)

4. The selected general contractor must show proof of all required NYS insurances, including those for subcontractors.

5. Walk-throughs can be scheduled with:

Josh Theodore, FIWMD Manager
860-235-4338
opsmgrfiwmd@gmail.com

6. Address all questions regarding the Scope of Work or bid process to the architect. If needed, an addendum clarifying the scope will be sent to all bidders.

Sam Fitzgerald Architect, PC
860-287-3808
sam@sfapc.net